Tenders Direct Blog

Comment from the experts at Tenders Direct.

SME week – 6 SME resources we love

Posted by emilypirie on June 9, 2017

office-625893_1920The business world is ever changing. To keep on top of the latest trends, it’s important for SMEs to have a resource bank of insider tips and knowledge. We have compiled a list of our top five business resource websites so you have a go-to list of sources to help inform your business practices.

  1. Bdaily Business Blog

Bdaily was founded in 2009 and provides timely news, advice and opinion content useful for SMEs. What’s good about Bdaily is that you can target news stories for specific regions in England: North East, North West, Yorkshire and London as well as national and international coverage.

  1. Gov.uk

If you’re looking for a range of advice for your small business or startup, or even if you’re just in the planning phase, gov.uk has a range of resources: advice on writing a business plan, financial planning and support, and links to the various schemes the government runs.

  1. Smallbusiness.co.uk

With a dedicated Q&A section maintained by small business experts, smallbussiness.co.uk is the hub for start-ups and SMEs looking for insider knowledge. The site covers the most important topics and advice for SMEs covering finance, business management and technology.

  1. Federation of Small Businesses

Established 40 years ago, the FSB provide a wide range of business services to their members. What makes them stand out is their legal edge: online you can access fact-sheets, legal documents and read their blog to get into the nitty gritty of regulations.

  1. Startup Britain

A ‘national campaign by entrepreneurs for entrepreneurs’: Startup Britain offers inspiration, resources and guidance to help people start and grow their own business. Startup Britain have local support centres and run events which you can find via their interactive map online.

  1. Tenders Direct – Things to help you

For guidance specific to public sector tendering, our ‘Things to help you’ section on Tenders Direct has guides, infographics and handy procurement links to help suppliers with their procurement exercises.

TD logo

Posted in General Procurement, suppliers, Tender Tips | Tagged: , , , | Leave a Comment »

SME week – The top 5 procurement acronyms

Posted by emilypirie on June 8, 2017

Do you know your AINs from your PINs? You sure CAN.

Tendering in the public sector can involve many acronyms that suppliers will need to get their heads around. We’ve taken the top five acronyms used in the world of procurement and made them into a handy infographic.

For more terminology explained, download our ‘Tendering Terminology’ guide to help you understand the jargon and help take the pressure off your bid response.

 

Tendering Terminology (1)

 

Posted in General Procurement, suppliers, Tender Tips | Leave a Comment »

SME week – How to approach your first tender

Posted by emilypirie on June 7, 2017

calculator-385506_1920

With many years of experience winning client’s work, we know how to manage a bid exercise for the best return for your business. When you receive a notification of a tender that is of interest, what are the next steps?
1. Download all documentation and store it in a designated folder on your computer. If you only have a hard copy of the tender document, make copies and keep the original safe.

NB Do not mark or write on the original as it will be needed for the final submission.

2. Circulate the tender documentation to the people who will be working on the bid should you choose to do so. Let anyone involved in procurement in the organisation know about the interest in bidding for the work. Allow your team to give feedback about the business opportunity: highlighting concerns and ideas early on will make the process much easier.

3. Read the tender documents thoroughly to assess whether a tender is right for your business. It is not always possible to know from the short tender notification description or summary if the tender is right for you. Think about your turnover, experience, years trading, accreditations and affiliations e.g. ISO 9001.

4. To help you make the decision to go bid or not bid, work with the relevant departments to help you identify the benefits and barriers to your company fulfilling the contract.

If you need any help finding opportunities, Tenders Direct does all the legwork for you by searching over 500 sources for public sector business opportunities. Sign up for a free demo to find out how Tenders Direct can benefit your business.

TD logo

 

Posted in General Procurement, suppliers, Tender Tips | Leave a Comment »

SME week – Are you ready to tender?

Posted by emilypirie on June 6, 2017

Br0026-02

If you are new to tendering, it can be difficult to anticipate what a buyer is looking for in terms of capabilities from a supplier. You don’t want to miss out on a contract opportunity if you are itching to bid, so where do you need to be to be classed as ‘ready’?

At Tenders Direct, we work with companies every day who are looking to tender for public sector work, and sometimes it can be difficult to find out from an authority what they are looking for in a winning bid response.

To prepare for tendering exercises, we have compiled a checklist from our years of experience in public sector tendering: the Tender Readiness Checklist. Some top tips are having technical information about your products or services to hand, and having an idea of industry pricing standards before you start to bid. Our guide shows you what you need to complete, and areas where you may benefit from developing on your current capabilities in order to tender more successfully.

Tenders Direct also has range of other guides and infographics housed in our ‘Things to help you’ section on our website. Here you can find many tendering resources that will improve your understanding, and chances of being ready to break into the public sector successfully.

TD logo

Posted in General Procurement, suppliers, Tender Tips | Leave a Comment »

Calling all SMEs – 4 reasons to work in the public sector

Posted by emilypirie on June 5, 2017

pound-414418_1920

All this week, Tenders Direct is running an ‘SME week’ to raise awareness for smaller suppliers about the advantages of working in the public sector.

Tenders Direct shared 35,436 UK and Irish low value tender opportunities in 2016, so what are the benefits for SMEs to working in the public sector?

The value in the public sector

The UK public sector has opportunities for all sizes of suppliers: low value tenders can total up to £106,047 and high value tenders can be anything from the latter and into the millions.

See below four reasons why SMEs should consider work in the public sector:

  1. Public spend: In the fiscal year ending in 2017, total UK public spending is expected to be £784.1 billion* meaning there are many business opportunities to take advantage of.
  2. Prompt payment: according to new data from the CCS, public sector buyers aim to pay all invoices within 30 days, with the majority paid within five.
  3. UK Government targets: The government aims to award 25% of public procurement contracts to SMEs.**
  4. Value for money – government buyers have to be transparent with the taxpayer money and have to show how they have delivered this. SMEs won’t be compromised by a larger company if they have a better value proposition than them.

Where are the opportunities?

Tenders Direct can help you be more successful in the public sector by allowing you to spend less time looking, and more time bidding for work by delivering tender notifications right into your mailbox.

Bring home more contract wins

With a team of ex-bid writers and reviewers, Millstream Training and Consultancy have supplier training which can help accelerate your bid response from good to great. Our introductory and advanced courses are continually updated to reflect any changes in procurement legislation, not to mention trends which buyers are looking out for. Visit our website to find out more about the training we offer.

With UK government targets, prompt payment, low value tender opportunities and tendering training for SMEs to take advantage of, SMEs are welcome in the public sector: there is a lucrative source of business opportunities waiting for smaller suppliers over on Tenders Direct.

* ukpublicspending.co.uk

** National Audit Office 2016

TD logo

Posted in Uncategorized | Leave a Comment »

Procurement in the 2017 Manifestos – The Facts

Posted by Gemma Waring on June 1, 2017

With recent global, politically disruptive events such as Brexit and the election of Donald Trump, there were  already enough question marks floating around about what it would all mean for UK public sector procurement.

So now with the added and unexpected complexity of the 2017 General Election in just one week’s time, procurement professionals and suppliers msurvey-2316468_1280ay be wondering what changes procurement may face  12 months down the line.

At Millstream, we have taken a look at each of the main party’s manifestos to see what mention there is of procurement, and also if there are any major policies that might impact the sector.  NOTE: Text in italics is lifted directly from the manifestos.

Conservative

Labour

Lib Dem

PC

SNP

UKIP.png

So there you have it – Labour and UKIP have produced definitive actions regarding procurement which would have significant impacts on how the public sector procure goods, services and works. The other parties, focusing their messages on encouraging SMEs and localised spend.

Whatever your choice on 8th June, it is good to know how your vote might influence your job or your business.

 

Millstream Logo

 

References/links to Manifestos:

Conservative Party Manifesto

Labour Party Manifesto

Liberal  Democrat Manifesto

Plaid Cymru Manifesto

SNP Manifesto

UKIP Manifesto

Posted in Politics of Procurement | Tagged: | 3 Comments »

Passive Housing by 2020

Posted by emilypirie on May 24, 2017

building-419204_1920Passive Housing or ‘Passivhaus’ is a building standard that is energy efficient, comfortable, affordable and ecological at the same time.

For buyers and suppliers in the construction industry, the Energy Performance of Buildings Directive was revised in May 2010 and called for all EU member states to require all new builds to be ‘nearly zero energy’ by the 31st December 2020.

What is passive housing?

Passive House characteristics:

  • Passive Houses allow for heating and cooling related energy savings
  • Structurally composed of: timber frames, being stone or concrete framed
  • Low primary energy use in kWh/m2 per year
  • Saving on water consumption
  • Having a ventilation system consistently supplies fresh air
  • Appropriate windows with good insulation

How can you get involved?

So with this legislation on the horizon for 2020, what has Tenders Direct shared for supplier opportunities?

South Dublin County Council are tendering for the Design and delivery of a sustainable integrated mixed tenure housing development in Kilcarbery, Dublin in line with the Kilcarbery Grange Preliminary Masterplan. This development has a capacity for 892 passive housing units.

This Prior Information Notice (PIN) for Housing Management Services lets us know The London Borough of Lambeth is preparing a tender for a scheme of 70 affordable homes. The contract notice will be advertised in the coming months for housing which will abide by the passive house legislation.

In Cardiff, the construction of four adaptive houses and seven bungalows is being tendered for. The properties, under the name of the ‘Holm View New Build’ scheme, will be built in line with the passive housing regulation.

Where are the opportunities?

If you are a construction supplier looking for new business, the ‘Passive House’ is the fastest growing energy performance standard in the world. With 30,000 buildings with this sanction to date, Tenders Direct will be sharing further tender notices as passive housing continues to grow.

TD logo

Posted in Construction Tenders, General Procurement, Procurement Law | Leave a Comment »

Meeting social value criteria: 5 Steps

Posted by Gemma Waring on May 10, 2017

Social Value

The Social Value Act came out as legislation from 2012 and has recently hit the headlines again via the Crown Commercial Service.

The act concerns the benefits you, as a supplier, can bring to a public sector contract to improve the local area you are working in. This can be in many different forms such as providing apprenticeships, working on charitable projects or supporting local enterprise development.

From now on, social value is now becoming a weighted part of the evaluation criteria in tendering: what was originally 60% price and 40% quality will more than likely now be moving to 50% price 40% quality and 10% on social value. In fact social value might make up to 20% of the evaluation criteria as has been noted in the strategic approach of local councils such as Knowsley and Manchester.

Suppliers will also have to effectively manage and monitor their social value activity to prove the promises listed in their tender documents come to fruition.

How do you prepare for social value evaluation?

  1. Understand the concept: Some suppliers fall into the trap of thinking they can shoehorn their existing environmental and sustainability actions to fit and this will rarely prove effective. Read these examples from the Crown Commercial Service to gain an insight into social value in practice
  2. Engage with your key buyers: Ask direct questions pre-procurement such as ‘What are your important areas of work in social value?’ You might find synergies between buyers and your company ethos.
  3. Look at your work: Sometimes suppliers may be fulfilling the social value criteria but don’t record it or recognise it. For example: Do you employ locally? Support local suppliers in the supply chain? Offer apprenticeships? Do any community or charity work?
  4. Look at gaps and practicalities of implementing new processes: Suppliers need to fill in any gaps they have in social value activities. But, think through the implications of any additional social value measures you might want to put in place. For example, offering apprenticeships will affect your HR team, line managers and the wage bill.
  5. Document it: Your social value activities are only as valuable as your ability to prove you have done them and that they have been effective. You need to have case studies, data and statistics to quote in your tenders to demonstrate that you have done what you said you would and that it has made a positive impact socially.

 

Here are some additional sources of info on The Social Value Act:

https://www.gov.uk/government/publications/social-value-act-information-and-resources/social-value-act-information-and-resources

http://inspiringimpact.org/

https://socialvalueportal.com/social-value-taskforce/

http://www.socialvaluehub.org.uk/

If you require any further support or guidance leave us a comment or get in touch 01224 650 772 or email gemma@millstream.eu

Posted in Uncategorized | Leave a Comment »

High Speed 2 – A whole fleet of opportunities

Posted by David Law on April 27, 2017

railway-673513_1920

Unless you have been living under a railway bridge for the last 10 years, you will know that in 2010 the UK Government approved the plan to create High Speed 2 (HS2): a high speed railway from London to Manchester/Leeds.

Off the rails? Most definitely on. HS2 will shrink the travel time for many commuters and travellers between the cities in the Midlands and London, and for freight by improving lead times on deliveries, that in turn improves customer satisfaction (railtechnologymagazine.com).

HS2 will be one of the most ambitious projects undertaken in this country in recent years. The venture will create tens of thousands of jobs and generate billions of pounds worth of contract opportunities for suppliers in many fields. With 2026 the deadline date for HS2, what have we seen so far in terms of opportunities?

A tender has just been published looking for a supplier to provide them with 54 new high-speed trains along with maintenance, servicing and refurbishment for an initial 12-year period.  This tender is worth £2.75 billion and has the option to be extended for the entire design life of the trains. Read the rest of this entry »

Posted in Construction Tenders, General Procurement, suppliers | Tagged: , , , , , | Leave a Comment »

Accepting Electronic Submissions – what does it mean for buyers?

Posted by emilypirie on April 17, 2017

ecommerce-2140603_1920

From the 18th of April 2017, all Central Purchasing Bodies (CPB) will only be permitted to accept electronic submissions to procurement exercises. By September 2018 this requirement will be extended to all public contracting authorities. Whichever type of buying organisation you are, you’ll need to be aware of what this means.

What is a CPB?

This is defined as a contracting authority that acquires goods or services intended for one or more contracting authorities (“buyers”). Examples of CPBs include The Crown Commercial Service, The Scottish Government and APUC (Advanced Procurement for Universities and Colleges) as they procure on behalf of multiple contracting authorities.

What counts as an electronic submission?

Regulation 22 of the Public Contracts Regulations 2015 tell us what we need to know. The main thing to clarify is this – e-mails do not count as electronic submission. Electronic submissions must use a tool where the exact time and date of submission is provided. In addition to this, only authorised persons can access the data and therefore no one has access to the data transmitted prior to the deadline.  Electronic submissions must also include a tool to clearly detect infringement or any attempt of infringement of the access prohibitions.

There are a number of benefits to electronic submissions for both the buyer and the supplier:

  • Everything is automatically time-stamped and fully auditable
  • Reduced costs
  • Reduced impact on the environment
  • Quicker and more streamlined process on both sides of the procurement

So what does this mean for buyers?

Moving on to an e-procurement portal would benefit all buyers as it allows them to run procurement processes in compliance with the EU Directive and UK Regulations on Public Procurement by:

  • Attaching documents to their tenders
  • Allow the submission of tender documents
  • Allow one-to-one interaction with the suppliers

Want to find out more?

If you are a contracting authority, myTenders PRO is the ‘go to’ e-procurement portal for publishing contract notices. Our portal can facilitate electronic submissions to make sure you are compliant with these new regulations, and those that will come into place for all buyers in the future.

Call us on 0844 561 0670 or visit our website to find out more.

myTenders logo

Posted in General Procurement, Procurement Law | Leave a Comment »

 
%d bloggers like this: