General Procurement

SME week – How to approach your first tender

Advice on writing your first tender

With many years of experience winning client’s work, we know how to manage a bid exercise for the best return for your business. When you receive a notification of a tender that is of interest, what are the next steps?

1. Acquire the documentation

Download all documentation and store it in a designated folder on your computer. If you only have a hard copy of the tender document, make copies and keep the original safe.

NB Do not mark or write on the original as it will be needed for the final submission.

2. Distribute and gain feedback

Circulate the tender documentation to the people who will be working on the bid should you choose to do so. Let anyone involved in procurement in the organisation know about the interest in bidding for the work. Allow your team to give feedback about the business opportunity: highlighting concerns and ideas early on will make the process much easier.

3. Review

Read the tender documents thoroughly to assess whether a tender is right for your business. It is not always possible to know from the short tender notification description or summary if the tender is right for you. Think about your turnover, experience, years trading, accreditations and affiliations e.g. ISO 9001.

4. Work with relevant departments

To help you make the decision to go bid or not bid, work with the relevant departments to help you identify the benefits and barriers to your company fulfilling the contract.

If you need any help finding opportunities, Tenders Direct does all the legwork for you by searching over 500 sources for public sector business opportunities. Sign up for a free demo to find out how Tenders Direct can benefit your business.

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