General Procurement

Top five considerations when bid writing

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If you are a public sector supplier and you’ve found a tender that you want to go for – great news!

Often some areas of a bid response get overlooked in the buzz of bidding for new business. Millstream Training and Consultancy offer bespoke Consultancy to companies looking for tailored support for their tendering exercises. This can be anything from writing a bid response for you, to reviewing a bid response you’ve already written

One of our consultants, Nicola Bramwell (BSc, MCIPS, MSc, PRINCE2), has written her top five ‘must do’s to follow in your next bid response:

  1. Agree a response structure and consistent approach

This can include an overview, technical information, resources, and timeframe, so that the entire team uses a consistent style when preparing a response.

  1. Take advantage of the opportunity to ask clarification questions

Most tenders will provide bidders with a timeframe to which they are able to ask questions relating to the tender e.g. the clauses included in the terms and conditions. It is vital that bidders take advantage of this opportunity to clarify issues which are vague or unclear.

  1. Ensure that all team members adhere to response limitations

It’s common for tenders to include a word / pagination limit for each question so that all bidders are treated equally during the evaluation. If you don’t adhere to these, useful information can be discounted the tender could be deemed non-compliant.

  1. Do not provide non-requested attachments / supporting material

As above, tenders will also specify any additional documents that need to be submitted. No bidder is able to submit documents outside of those specified, if they do, a bidder runs the risk of being disqualified.

  1. Allow sufficient time for responses to be peer reviewed and / or proof read

When writing bids, it is easy for mistakes to be made, such as failing to respond to a certain point within a question or including typing errors or out-of-date information within a response. Get the entire bid to be peer reviewed and / or proof read by another colleague prior to its submission.

To help put these tips into practice, contact us today to find out how we can help you with your next tendering exercise.

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