Leaving work to the last minute. We’ve all done it. It is something that both large and small businesses alike struggle with and with bids it can be critical to your chances of success.
With no guarantee of winning, it is more challenging for businesses to assign the necessary resources needed to give it a strong chance of success. The difficulties in writing a submission, and the time it takes to do so, are often underestimated. These factors often combine which results in an 11th hour panic and sub-par outcomes.
You’ll need a sound project management approach in order to tackle the resourcing requirements of submitting a bid, which could mean temporarily pulling resource from other projects, something that senior management is often reticent in doing.
This is an area we see companies consistently struggle with. It might not always be apparent that there is an issue and its only if and when an unsuccessful tender is picked through that is becomes apparent there was an issue.
Plan it out – by addressing our first mistake of the series, failing to prepare, you will have already identified your order of work and the dates these need to be completed Think about how best to sequence your tasks and which ones can be done in parallel.
Learn from your mistakes – from previous submissions can you identify problem areas that required more time than expected? Can you put in safeguards to prevent this from happening again?
Set your own cut-off date – setting a date that falls before submission deadline will encourage you and your team to complete tasks sooner than needed. Slippage is common and by creating a buffer, you can give yourself time to recover should things not go as planned. If you are still writing first draft answers up to the day of submission (rather than doing final checks on revised versions) something has gone very wrong.
Ask yourself, is it worth it – if the deadline is fast approaching, is it worth putting in so much effort into a short period or would it be best to dedicate time to other tenders and creating more compelling bids. If you are finding that too little too late is a common mistake, try breaking the cycle and developing a more sustainable workflow. In a competitive sector it could be better to submit two high quality bids rather than three mediocre ones.
Ask for help – is there someone within your organisation who could help you with planning and managing your bids? If not, as the Bid Consultancy Manager at Tenders Direct, I have plenty of experience in identifying mistakes and helping bid managers achieve greater levels of efficiency. I’m always happy to discuss what actions you could take to quickly make improvements to your bid process, and help you get back on track.