If you are struggling to manage your time and keep track of other resources, you are not alone. Bid Managers frequently highlight this issue to our Training and Consultancy Team, and in our 2021 survey, 22% of respondents said this was the cause of their biggest challenges.
The 3 biggest time management challenges bid managers faced in 2021
Lack of time to complete submissions by the deadline
One issue could be that you are not hearing about opportunities as they are published, and are starting your bids well into the time frame given. While there may be the occasional tender that is too good to pass up despite the limited time available, frequently bidding for tenders with fast-approaching deadlines will not benefit your business. You are more likely to benefit from passing on some of these opportunities and putting time into finding something with a manageable deadline – giving yourself more time to prepare a well-thought-out proposal.
Passing on opportunities for work may not be a solution that suits your business, so you might instead benefit from a tender alert service to ensure you are notified of contracts as soon as they are published.
If contract renewals are frequent in your industry, you may benefit from paying close attention to contract expiry dates and making enquiries in advance of renewal notices, so you can start preparing bids earlier. You could use contract award notices for this and try and track each opportunity, or you could use our Advanced Tender Alerts to receive notifications direct to your inbox. With this feature, we can give you a head start of up to 18 months, by sending you regular alerts informing you of expiring tenders for both above and below threshold opportunities.
Lack of resources to effectively manage workload
If you are finding opportunities that you believe have manageable lead times, and then end up rushing to meet the deadline – you should review your bid processes and see if you are losing time somewhere. Bid management can be incredibly tricky, and if you are struggling with time management – you are not alone. With several types of tenders and different requirements for each notice, developing familiarity with the best approach can take a long time.
In our ‘9-step bid writing process’ we offer a guide for each stage of the bid writing process, which you can use as a template for planning your resources. With a plan in place, you can see which activities are taking too long, where you need to prioritise your time and identify any issues that may slow or prevent your progress.
Managing multiple bids at the same time
If you believe there are just too many opportunities to effectively manage at one time, you have to ask yourself if all tenders are worth going for? While multiple tenders mean there are more opportunities to win new work, not giving each bid the time and effort it deserves will only reduce your chances of success. Choose the best tenders for your business and prioritise the most relevant bids. While this advice is great in theory, we do not always have the luxury of being selective with business opportunities.
If you believe the workload is manageable but are struggling to track all of the moving parts for your bids, we recommend using an effective bid or project management system. Opportunity Manager is included as standard with all Tenders Direct subscriptions and allows you to effortlessly track and manage your tender pipelines.
How can Tenders Direct help you?
If you are really struggling with managing your time or other resources, and are not sure how you can utilise the advice above to improve your situation, we can offer you some personalised support.
Let our experts review your processes
Our Training and Consultancy Team will examine your bid writing processes and help you identify where you might be going wrong.
Ask our consultants for help
We can project manage your bid end-to-end to help you achieve on-time completion, or work with you to develop a strategy you can follow.
Tenders Direct is the UK’s most accurate tender alert service. We are the only service to guarantee that with us – you’ll never miss a tender.
For more information about how we can help you find and win more work in the public sector, please visit www.tendersdirect.co.uk or call us on 0800 222 9009.