The use of frameworks and dynamic purchasing systems (DPS) in the public sector is on the rise. They reduce the amount of work for procurement teams and simplify the tendering process for suppliers.
Make sure you’re prepared to bid for this type of work – join our free webinar to find out what a framework or DPS is, how they operate and what work needs to be done once you are on them.
Date: Thursday 22 March
Time: 1.00pm to 1.45pm
During the webinar we’ll cover:
- A description of what a framework is and how it operates
- A description of a DPS and how it differs from a framework
- An explanation of how to find these opportunities
- Examples of ‘call-off’ mini competitions from frameworks and DPSs
- An overview of how to write great bid responses
Low value tenders can prove to be a great business development tool for public sector suppliers.
However, as low value tenders do not have to adhere to the full raft of procurement regulations, the challenge is knowing where to find them and how to win them.
Join our Head of Training and Consultancy, Gemma Waring BA (Hons), for this free 45 minute webinar where we’ll outline what rules and regulations govern low value tenders, advise how to win these tenders, plus lots more.
Date: Wednesday 21 March
Time: 1.00pm – 1.45pm
Book your place
Social Value has been part of procurement legislation since 2013 yet it is just starting to filter down into tender documents on a regular basis – sometimes accounting for up to 20% of the total evaluation.
But what is it? And, more importantly, how can you prepare for it?
If you would like a firmer understanding of the topic then join our Head of Training and Consultancy, Gemma Waring BA (Hons), for this FREE webinar.
Tuesday 27 February, 1.00pm til 1.45pm
The webinar will cover:
• A high level overview of the Social Value Act 2012
• An explanation of how it is being implemented in the public sector
• Examples of Social Value questions that have been seen in recent tenders
• Advice on how to prepare for answering social value questions in tenders
A little heads up can go a long way in the world of public sector tendering. Suppliers usually rely on Prior Information Notices (PINs) to give them a heads up that a contract was soon to be out there to bid on.
PINs are a great way to prepare for a bid response, but the time a supplier has to prepare their bid off the back of a PIN can vary: some PINs can be live for as little as a month before the contract notice comes out.
The longer the supplier has, the better position they are in to make a successful bid. That’s why Tenders Direct has launched Advance Tender Alerts.
Advance Tender Alerts provide suppliers with notifications of tenders, related to their business, up to six months before they expire – covering both above and below threshold opportunities.
Continue reading “Tender Forecasting”
Low value tenders are those which aren’t published in the Official Journal of the European Union (OJEU) as they are below the EU threshold set at £106,047.
More information can be found about thresholds in our blog post, but what are the key benefits of low value tenders?
For SMEs and companies who have no experience of working in the public sector, low value tenders are a good starting point. Securing a few low value contracts allows smaller suppliers to build up a body of work that can help them go after high value OJEU notices in the future.
Here are the five key benefits of low value tenders:
Continue reading “Why we love low value tenders”
If you are a public sector supplier and you’ve found a tender that you want to go for – great news!
Often some areas of a bid response get overlooked in the buzz of bidding for new business. Millstream Training and Consultancy offer bespoke Consultancy to companies looking for tailored support for their tendering exercises. This can be anything from writing a bid response for you, to reviewing a bid response you’ve already written
One of our consultants, Nicola Bramwell (BSc, MCIPS, MSc, PRINCE2), has written her top five ‘must do’s to follow in your next bid response:
Agree a response structure and consistent approach
This can include an overview, technical information, resources, and timeframe, so that the entire team uses a consistent style when preparing a response.
Take advantage of the opportunity to ask clarification questions
Most tenders will provide bidders with a timeframe to which they are able to ask questions relating to the tender e.g. the clauses included in the terms and conditions. It is vital that bidders take advantage of this opportunity to clarify issues which are vague or unclear.
Ensure that all team members adhere to response limitations
It’s common for tenders to include a word / pagination limit for each question so that all bidders are treated equally during the evaluation. If you don’t adhere to these, useful information can be discounted the tender could be deemed non-compliant.
Do not provide non-requested attachments / supporting material
As above, tenders will also specify any additional documents that need to be submitted. No bidder is able to submit documents outside of those specified, if they do, a bidder runs the risk of being disqualified.
Allow sufficient time for responses to be peer reviewed and / or proof read
When writing bids, it is easy for mistakes to be made, such as failing to respond to a certain point within a question or including typing errors or out-of-date information within a response. Get the entire bid to be peer reviewed and / or proof read by another colleague prior to its submission.
To help put these tips into practice, contact us today to find out how we can help you with your next tendering exercise.
The business world is ever changing. To keep on top of the latest trends, it’s important for SMEs to have a resource bank of insider tips and knowledge. We have compiled a list of our top five business resource websites so you have a go-to list of sources to help inform your business practices.
Bdaily was founded in 2009 and provides timely news, advice and opinion content useful for SMEs. What’s good about Bdaily is that you can target news stories for specific regions in England: North East, North West, Yorkshire and London as well as national and international coverage.
If you’re looking for a range of advice for your small business or startup, or even if you’re just in the planning phase, gov.uk has a range of resources: advice on writing a business plan, financial planning and support, and links to the various schemes the government runs.
With a dedicated Q&A section maintained by small business experts, smallbussiness.co.uk is the hub for start-ups and SMEs looking for insider knowledge. The site covers the most important topics and advice for SMEs covering finance, business management and technology.
Established 40 years ago, the FSB provide a wide range of business services to their members. What makes them stand out is their legal edge: online you can access fact-sheets, legal documents and read their blog to get into the nitty gritty of regulations.
A ‘national campaign by entrepreneurs for entrepreneurs’: Startup Britain offers inspiration, resources and guidance to help people start and grow their own business. Startup Britain have local support centres and run events which you can find via their interactive map online.
For guidance specific to public sector tendering, our ‘Things to help you’ section on Tenders Direct has guides, infographics and handy procurement links to help suppliers with their procurement exercises.
Do you know your AINs from your PINs? You sure CAN.
Tendering in the public sector can involve many acronyms that suppliers will need to get their heads around. We’ve taken the top five acronyms used in the world of procurement and made them into a handy infographic.
For more terminology explained, download our ‘Tendering Terminology’ guide to help you understand the jargon and help take the pressure off your bid response.
With many years of experience winning client’s work, we know how to manage a bid exercise for the best return for your business. When you receive a notification of a tender that is of interest, what are the next steps?
1. Acquire the documentation
Download all documentation and store it in a designated folder on your computer. If you only have a hard copy of the tender document, make copies and keep the original safe.
NB Do not mark or write on the original as it will be needed for the final submission.
2. Distribute and gain feedback
Circulate the tender documentation to the people who will be working on the bid should you choose to do so. Let anyone involved in procurement in the organisation know about the interest in bidding for the work. Allow your team to give feedback about the business opportunity: highlighting concerns and ideas early on will make the process much easier.
Read the tender documents thoroughly to assess whether a tender is right for your business. It is not always possible to know from the short tender notification description or summary if the tender is right for you. Think about your turnover, experience, years trading, accreditations and affiliations e.g. ISO 9001.
4. Work with relevant departments
To help you make the decision to go bid or not bid, work with the relevant departments to help you identify the benefits and barriers to your company fulfilling the contract.
If you need any help finding opportunities, Tenders Direct does all the legwork for you by searching over 500 sources for public sector business opportunities. Sign up for a free demo to find out how Tenders Direct can benefit your business.
If you are new to tendering, it can be difficult to anticipate what a buyer is looking for in terms of capabilities from a supplier. You don’t want to miss out on a contract opportunity if you are itching to bid, so where do you need to be to be classed as ‘ready’?
At Tenders Direct, we work with companies every day who are looking to tender for public sector work, and sometimes it can be difficult to find out from an authority what they are looking for in a winning bid response.
To prepare for tendering exercises, we have compiled a checklist from our years of experience in public sector tendering: the Tender Readiness Checklist. Some top tips are having technical information about your products or services to hand, and having an idea of industry pricing standards before you start to bid. Our guide shows you what you need to complete, and areas where you may benefit from developing on your current capabilities in order to tender more successfully.
Tenders Direct also has range of other guides and infographics housed in our ‘Things to help you’ section on our website. Here you can find many tendering resources that will improve your understanding, and chances of being ready to break into the public sector successfully.