Tag: Pre-Qualification Questionnaire

Standardised PQQ’s – So what is the standard anyway?

I agree with standardised PQQ’s about as much as I agree with world peace; great in principal, but is it a reality? Okay, so maybe it is a touch dramatic to compare PQQ’s to world peace, but standardising PQQ’s will be a colossal mission- can it be done? I asked the question on Twitter a few weeks back, “What annoys you most about PQQ’s” and we got the same answer – Repetition. So can it be done? Here a look at some of the (my) pros and cons.
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Is scrapping PQQ’s really a good idea?

The Cabinet Office under Francis Maude, has announced that it intends to eliminate PQQs (Pre-Qualification Questionnaires) for all central government procurements under £100,000.

While I hate filling these things in and find that they are frequently lazily or incompetently written and just as often poorly evaluated, they do fulfil a useful purpose. That is, they avoid the need for suppliers who stand little chance of winning the contract, to complete the full tender document, as well as the need for the buyer to evaluate the full tender from a multitude of suppliers.

I fear that the main result from scrapping the PQQ is that we (the suppliers) end up having to spend many days or weeks completing a full tender, instead of a day or so completing a PQQ, which will then be even more incompetently evaluated by the buyer, as they have a much greater volume to assess.

Surely what is required is a reform of the PQQ process and training to ensure that procurement staff understand what they are doing, rather than engaging in a box ticking exercise? We seem to be throwing the baby out with the bath water.

Getting feedback at the pre-qualification questionnaire (PQQ) stage

Chart illustrating proportion of open, restricted, competitive dialogue and negotiated tendering procedures used in the UK and Europe

One of the most frequent questions we are asked at Tenders Direct is ‘Am I entitled to feedback if I get knocked out at the PQQ stage?‘ This is a very important question as pre-qualification is used much more often in the UK than in the rest of Europe. The chart below shows the relative proportion that each of the four main tender procedures (Open, Restricted, Competitive Dialogue or Negotiated) was used in the UK and in Europe.

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How to score with PQQs

PQQs (Pre-Qualification Questionnaires) are issued by awarding authorities, as part of a restricted procedure, in order to short-list suitable suppliers before inviting them to tender.  Suppliers are assessed according to pre-set criteria based around financial position, ability to deliver, quality standards, and the company’s policies on health and safety, sustainability and equal opportunities.

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